Assist the Culinary team with all administrative tasks and uniform related functions.
Daily * Clean and update white board * Correct missed punches in Kronos and inform Chefs of any tardies or absences * Verify and correct invoice coding in Report Safe, make copies and record any previously unknown expenditures found into the checkbook and/or food invoice tracker * Record food invoices into tracker, compare to Receiving Report for accuracy, reconcile any discrepancies and update internal food cost spreadsheet * Assign numbers to approved purchase orders and record into P.O. tracker and checkbook * Issue uniforms as needed and maintain perpetual inventory * Coordinate paperwork flow from Purchasing to Accounting * Compare Temps’ sign-in/out sheets to Work Records and forward any discrepancies to temp companyWeekly * Generate and distribute Banquet Forecast Spreadsheet * Maintain Banquet Event Order Binder * Enter schedules into Unifocus for culinary departments * Compile temp Associate hours and forward to Accounting * Un-package and receive uniforms into inventory and keep uniform storeroom organized * Generate purchase orders and forward to vendors * Assist Purchasing with entering invoices into ClearSky as needed * Participate in, and take and distribute notes for Food & Beverage Walk and Food and Beverage Meeting * Compare Temps’ sign-in/out sheets to Work Records and approve time sheets.Monthly * Count and record month-end uniform inventory and forward to Accounting Department * Compile and distribute Discounted Banquet Event Order Spreadsheet * Keep office supplies stocked and order as necessary
* Written and verbal communication * Excel and Word proficiency * Organization and time management * Basic Accounting knowledge
EDUCATION/EXPERIENCE High School Diploma required, some college preferred. Hospitality industry experience a plus.
WORKING CONDITIONS Office environment, some standing and light lifting.
Location Code: 2558
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